The provider of the website and controller within the meaning of the General Data Protection Regulation (GDPR) Art. 4 No. 7 is

office people Personalmanagement GmbH

Königsstraße 60

48143 Münster

Münster, Germany

Phone: +49 (0) 251 / 135342-0

E-mail: muenster@office-people.de

(hereinafter referred to as provider, controller or we)

Managing Director Mahmut Akköse (CEO)

E-mail address of the managing director: muenster@office-people.de

(address as responsible person)

Data protection officer:

E-mail address of the data protection officer: muenster@office-people.de

(same address as data controller)

Website: www.office-people.de

Overview

With the following declaration, we inform you about the type, scope and purpose of the collection, processing and use of your data in connection with your visit to the website and any further use of the content and services.

As the responsible provider, we maintain this career page and other online offers for our applicant management (collectively referred to as applicant pages). We store and process your personal data (hereinafter collectively referred to as "processing") in compliance with the relevant data protection regulations, in particular the General Data Protection Regulation (GDPR), the German Federal Data Protection Act (BDSG) and the German Telecommunications Telemedia Data Protection Act (TTDSG).

We observe the principles of data protection. This means that personal/personally identifiable data is processed to the extent necessary to fulfill the purposes of the processing, as is appropriate and necessary to provide a functional website and with regard to the content and services offered.

When you access our web-based services (telemedia), we process certain usage data in compliance with the Telecommunications Telemedia Data Protection Act (TTDSG) in order to enable you to use our services.

Brief explanation of the Telecommunications Telemedia Data Protection Act (TTDSG)

The TTDSG regulates the protection of your privacy in telecommunications and telemedia. Our website is a telemedium. Therefore, according to Section 25 (1) TTDSG, the principle applies here that read and write access to your end devices (PC, laptop, tablet or smartphone etc.) is subject to consent when visiting our website. You give us this voluntary consent in accordance with the TTDSG as part of the settings of the cookie consent tool. You can adjust these cookie settings at any time and thus easily revoke your consent.

However, in accordance with Section 25 (2) No. 2 TTDSG, your consent is not required if this access is technically necessary in order to provide you with the requested information and expressly requested services of our website when you visit our website.

You can find out which cookies are technically absolutely necessary and therefore fall under this exception and therefore do not require consent in the information on the cookie settings.

If personal data is processed in this context, the legal basis for the processing is derived from the GDPR (Art. 6 para. 1 sentence 1 GDPR). The applicable legal basis for the processing of personal data in the specific case can be found below in the respective cookie or in the respective processing itself.

You have a right to information regarding your data or to rectification, erasure and restriction of the processing of your data, a right to object to the processing, a right to data portability and a right to lodge a complaint with a supervisory authority. These and other rights are explained in more detail below.

Possible legal bases

Your personal data is processed either on the basis of your prior consent or insofar as this is permitted by law.

When you access our website, we process certain usage data to enable you to use our offer.

If you enter data in the provider's contact, order or registration forms, we process these exclusively for the purposes stated in each case. All processed personal data will be deleted by us after the purpose of the processing has been fulfilled, provided that the deletion does not conflict with legally justified retention periods. In this case, deletion will only take place after the retention period has expired.

Legal bases

If we obtain your consent as a data subject for the processing of your personal data, Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR serves as the legal basis for the processing of personal data or special categories of personal data.

When processing your personal data that is required to fulfill a contract with us, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.

Insofar as the processing of your personal data is necessary for compliance with a legal obligation to which our organization is subject, Art. 6 para. 1 lit. c or Art. 9 para. 2 lit. b GDPR serves as the legal basis.

If processing is necessary for the purposes of the legitimate interests pursued by our organization or by a third party, it will only be carried out if your interests, fundamental rights and freedoms as the data subject do not override these interests. Art. 6 para. 1 lit. f GDPR serves as the legal basis for processing.

Further information can be found below.

II General information on data processing

1. Definitions of terms

With the following declaration, we inform you about the type, scope and purpose of the collection, processing and use of your data when you contact us by telephone or exchange data with us via the applicant pages operated by us.

The privacy policy applies in particular to users of the above-mentioned career site.

2. definitions

a. Personal data

Personal data means any information relating to an identified or identifiable natural person (hereinafter referred to as "data subject"); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

b. Inventory data

Inventory data is personal data of a user that is required for the establishment, content design or amendment of a contractual relationship between the service provider and the user regarding the use of telemedia.

c. Usage data

Usage data is personal data of a user that is required to enable and bill the use of telemedia. This includes, in particular, features for identifying the user, information about the start and end as well as the scope of the respective use and information about the telemedia used by the user.

d. Traffic data

Traffic data is data whose collection, processing or use is necessary for the provision of a telecommunications service.

e. Log data

Log data is usage and traffic data that is automatically transmitted to the provider's server by the user's end device for technical reasons when accessing the provider's website. This data is stored in so-called log files.

f. Processing

Processing means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

g. Pseudonymization

Pseudonymization is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

h. Cookies

Cookies are more or less extensive data records (information) that are stored on your computer for specific purposes. Cookies always have a validity period, which may be limited to the end of the user session (so-called session cookies) or may last for a longer period of time (so-called persistent cookies). These persistent cookies remain on your computer and enable the provider or its partner companies (so-called third party cookies) to recognize your computer on your next visit. You can set your browser so that you are informed about the setting of cookies and can decide individually whether to accept them or to refuse the setting of cookies in certain cases or in general. If you do not accept cookies, the functionality of the website may be restricted.

i. Website

A website, also known as a web presence, is the presence of a private or corporate provider of telemedia on the global network (World Wide Web), summarized under a specific Internet address. Web presence includes websites and optionally available downloadable documents as well as other retrievable audiovisual media services.

Where we collect usage data, we always store it under pseudonyms (in the case of cookies, for example, using a unique session key).

This session key is deleted at the end of the session and the usage data is analyzed by us anonymously for statistical purposes and to improve our website. We do not merge your pseudonymous usage data with the data you have entered (such as inventory data).

III Existence of suitable guarantees

a. Pseudonymization

Insofar as we collect usage data, we always store it under pseudonyms (in the case of cookies, for example, via a unique session key). This session key is deleted at the end of the session and the usage data is analyzed by us anonymously for statistical purposes and to improve our website. We do not merge your pseudonymous usage data with the data you have entered (such as inventory data).

b. Use of encryption technologies

The provider uses the SSL security system (Secure Socket Layer) for data transfer between your computer or mobile device and the provider's server.

This technology is designed to protect your data from being read by unauthorized third parties and offers a very high standard of security. You can recognize that your data is transmitted in encrypted form by the closed display of a key or lock symbol in the lower status bar of your browser.

IV. Processing

a. Applicant management job exchange

We publish job advertisements on our website. As a user of the website, you can apply to us for a specific job advertisement.

If we do not currently have a suitable vacancy for you, you can instead send us an unsolicited application by participating in the office people community (see no. 2).

b. Data collection (inventory data)

We collect the following data as part of your application via this portal.

- Salutation (mandatory field)

- First name and surname (mandatory field)- E-mail address (mandatory field)

- Telephone number (mandatory field)

- Home address (street no., zip code, town) (mandatory field)

- Application documents (e.g. cover letter, CV, professional background, certificates, proof of qualifications, photo)

- If necessary, further detailed information on training, qualifications, etc.

c. Purpose and legal basis

Your personal data will be processed exclusively for the following purposes

• Initiation and establishment of an employment relationship

• Contacting you if you should be considered for an alternative position.

• To send you personalized information about vacancies in accordance with your previously given consent.

If you apply for an advertised position, the data collection in this case is for the purpose of initiating a contractually regulated employment relationship. The legal basis for the processing of your application data in the context of the initiation of a contractually regulated employment relationship is Art. 6 para. 1 lit. b, Art. 88 para. 1 GDPR in conjunction with § 26 BDSG (new).

d. Is there an obligation to provide the data?

The provision of your personal data as part of the application process is voluntary. However, without providing the personal data required to fill the position and to fulfill the associated contractual and legal obligations, we will not be able to consider your application when selecting suitable applicants. The legal basis is your consent in accordance with Section 26 (2) BDSG.

If you have provided further information about yourself in a public profile on professional social networks, the processing of this information is based on our legitimate interest in creating a sound basis for a decision on the establishment of an employment relationship with you. The legal basis is Art. 6 para. 1 lit. f GDPR in conjunction with Art. 9 para. 2 lit. e GDPR.Furthermore, we may process your personal data if this is necessary to defend against legal claims asserted against us in the application process. The legal basis for this is Art. 6 para. 1 lit. b and f GDPR.e. Retention and deletion periods

e. Retention and deletion periods

• In the event of a successful application, we will transfer your application data, if necessary, to our personnel administration for the purpose of implementing the employment relationship on the basis of Art. 6 para. 1 GDPR in conjunction with §26 para. 1 BDSG. In this case, your data will be deleted and destroyed at the earliest when your employment relationship has ended and a further three years have elapsed since the end of the year of termination. Otherwise, the earliest possible date for deletion of your data depends on the statutory retention periods, which are generally 6 or 10 years, but may also require longer retention in individual cases.

• In the event of an unsuccessful application, your submitted data will be stored for 6 months after the end of the application process to defend against legal claims and then deleted.

f. Your right of withdrawal with prior consent

You have the option to withdraw your consent to the processing of your personal data at any time without giving reasons.

You can send your revocation informally by e-mail to hello@office-people.com . We will then delete your application data from the talent pool.

However, your right to object does not apply to data that we require for the performance of a contract or for pre-contractual measures when you apply for a job advertisement. However, you may be entitled to further rights on the basis of which you can request the deletion of your data.

g. Transmission of your applicant profile to third parties

Customers (hirers)

In order to be able to place you as efficiently as possible, we will pass on your applicant data to third parties if necessary. These companies are our customers or companies commissioned by our customers who, as hirers, have commissioned us as lenders to provide them with qualified specialists according to certain specifications. If requested, we generally provide anonymous qualification profiles for the selection process. In some cases, however, personalized applicant information is also requested; in these cases, the data will only be passed on with your consent.

Service providers/contractors:

In order to provide our agreed/requested services for you, we use selected service providers (processors) and vicarious agents who may be given access to your data to the extent necessary in each case and use it to fulfill the orders placed by us. They are not permitted to use this personal information for any other purpose. They are subject to contractual confidentiality obligations towards us so that the protection of your privacy is guaranteed. Any further transfer of data to recipients outside the company will only take place if this is required or permitted by law or if you have given your consent.

Processors / vicarious agents may be

• IT service and consulting companies

• File and data shredders

•Telecommunications service providers

• billing service providers

• Financial institutions

• Debt collection service providers

• Sales and marketing

• Management consultants

• Accounting and tax auditing companies

Automated decision making

Automated decision-making, including profiling, does not take place.

Data transfer to third countries

Your applicant data will not be transferred to countries outside the EU/EEA.

V. office people Community (unsolicited application)

a. Office people Community

If you register in the office people community as part of an unsolicited application, you enable us to keep in touch with you for your future career path. You will receive regular career news, invitations and information on specialist and career events as well as special job offers.

If you send us your speculative application (unsolicited application) by other means (by post or e-mail), we will assume that you have given your consent to the processing of your data on the basis of your conclusive action and will provisionally accept your data in order to transfer you to the office people Community with your voluntary, informed consent.

b. Data collection (inventory data)

- Salutation (mandatory field)

- First name and surname (mandatory field)

- E-mail address (mandatory field)

- Telephone number (mandatory field), if you wish to be contacted by telephone

- Application documents, e.g. cover letter, CV, references, photo.

Sending the data is deemed to be conclusive consent to the processing of the data.

c. Purpose and legal basis

Your personal data will be processed exclusively for the following purposes:

- To contact you on the basis of your unsolicited application and, if necessary, to request additional information

- To make you an offer if you should be considered for a position.

- To send you personalized information about job vacancies in accordance with your previously given consent.

Your transmitted data will be processed by us in the office people Community exclusively with your consent. Your data will be deleted by us if you unsubscribe from the office people Community or revoke your consent to processing.The legal basis for the processing of the data is your prior consent as a user in accordance with Art. 6 para. 1 lit. a GDPR.

In the case of an unsolicited application with inclusion in our talent pool, the data will be processed on the basis of your consent. In this case, the legal basis is Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a and § 26 para. 2 and 3 BDSG.

d. Reference to your right of revocation

You have the option to withdraw your consent to the processing of personal data for the purpose of participating in the office people Community at any time with effect for the future.The revocation can be exercised in particular by e-mail to hello@office-people.com. All personal data that the provider has stored for this purpose will be deleted in this case.

e. Deletion periods

• If you have given us your consent to process your applicant data as part of the office people community in order to be able to make you a job offer at a later date, your data will be stored for a period of 2 years and then deleted. Unless you do not revoke your consent beforehand or make another agreement with us.

• Before the storage period expires, we will contact you and ask whether it is still relevant for us to store your data and offer you the opportunity to consent to further processing of your applicant data by us. If we do not receive any new consent, your personal data will be deleted from the office people Community, unless we are required by law or other regulation to retain your data. In this case, the deletion will only take place after these retention periods have expired.

f.Automated decision-making

Automated decision-making, including profiling, does not take place.

g. Data transfer to third countries

Your applicant data will not be transferred to countries outside the EU/EEA.

h. Job Agent

If you use the Job Agent service, you can send the provider a search request for your job search. The provider uses the e-mail address you enter to inform you about current job advertisements. The option to use the Job Agent is offered to you in the job portal. You can unsubscribe at any time.

i. Data collection (inventory data)

E-mail address (mandatory field)The legal basis for the processing of the data is your consent in accordance with Art. 6 para. 1 lit. a GDPR.

Variants

1st variant with unlimited consentThe provider will store or process your data indefinitely until the search request is revoked.

2nd variant with limited consent

Your data will be deleted 2 years after you have given your consent, unless you give us your consent to process your data for the Job Agent again beforehand.

You have the option of withdrawing your consent to the processing of personal data at any time. You can find more information in the Revocation of consent section below. If you withdraw your consent, the provider will delete the search request in the Job Agent service along with your data.

VI Processing of technically necessary data/log data

When you access our website, your Internet browser automatically transmits certain data to our web server for technical reasons in order to retrieve the content of our website.

We also analyze this log data for the purposes of malfunction and abuse control. A malfunction occurs in the event of an applicant page malfunctioning. Abuse of an applicant page is given, for example, if there is unreasonable harassment within the meaning of Section 7 UWG. The measures taken by the provider include the evaluation of error states and system monitoring to detect and defend against system threats.

The following data is collected and used by us for this purpose separately from other data that you may transmit to us:

a. Data collection (usage data)

- Name of the website or URL accessed

- Date and time of access

- Access status/http status code

- Amount of data transferred in each case

- Website from which the request comes

- Browser software and software version

- Operating system and version

-Access provider

- IP address (anonymized, shortened by the last 3 digits)

- Randomly generated key number of the cookie or session

b. Purposes and legal bases

We process the aforementioned data to enable you to visit our website and to use the functions offered without disruption. In this respect, the processing is technically necessary.

• The legal basis for the technically necessary read or write access to your end device (smartphone, tablet, laptop, etc.) in this case is Section 25 (2) TTDSG.

• The legal basis for the processing of personal data is our legitimate interest in providing you with trouble-free technical access to our website in accordance with Art. 6 para. 1 lit. f GDPR.

• The legal basis for the storage and analysis of the data is Section 12 TTDSG in conjunction with Art. 95 GDPR as well as Art. 6 para. 1 lit. c GDPR, insofar as action by the provider is required for reasons of information security.

If the data is stored in log files, the usage data is deleted after 7 days at the latest. Storage beyond this is possible in accordance with data protection permissions.

The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. However, you can exercise your right to object by means of automated procedures in which technical specifications are used, e.g. in the case of anonymization of your IP address by VPN providers.

For the collection of usage data for the purpose of measuring reach, the following section Use of cookies by the provider for web analysis is authoritative.

VII Use of cookies that are not technically necessary (processing of usage and traffic data to measure reach and for further analyses)

Depending on the processing for which you have previously given us your consent, we store the following cookies on your device:

- The legal basis for read or write access to your end device (smartphone, tablet, laptop, etc.) in this case is your consent in accordance with Section 25 (1) TTDSG.

- The legal basis for the processing of personal data is your consent in accordance with Art. 6 para. 1 lit. a GDPR. We store or process your data for the specified periods.

Your right of withdrawal

You have the option to withdraw your consent to the processing of personal data at any time. You can find more information in the section Revocation of consent below.

Deletion of cookies

The provider stores your data in pseudonymous form and cannot determine which of your personal data it processes. Withdrawing your consent deactivates the cookies. No further processing of the data will take place. If you wish to stop the processing of your data, we recommend that you delete the above-mentioned cookies. By deleting the cookies, you ensure that the personal reference associated with the cookie is permanently interrupted. The data will be automatically anonymized within 24 hours.

VIII. Processing in the case of sending e-mails and contacting us by telephone

You can contact us via the e-mail address and telephone number provided on the careers page. We process the data you provide in order to respond to your contact request.

Data collection (inventory data)

- Salutation (mandatory field)

- First name and surname (mandatory field)

- E-mail address (mandatory field)

- Telephone number (if you wish to be contacted by telephone)

If you send an e-mail or contact us by telephone, the aforementioned inventory data will be processed if you provide it to the provider.

The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if you have given the provider your consent, and also the safeguarding of legitimate interests in accordance with Art. 6 para. 1 lit. f GDPR. The provider's legitimate interests include the implementation of advertising measures. However, the provider will only ever use this option in a specifically appropriate manner. If the purpose of the contact is an application procedure or the initiation of a contract, Art. 6 para. 1 lit. b GDPR is also a legal basis for data processing.

Data provided by you will be deleted immediately after your request has been dealt with or, if it has not been dealt with, no later than 3 months after the last contact, unless your data is subject to a longer storage period for a separate reason (e.g. storage of information for the purpose of contract fulfillment). The request is completed when it can be inferred from the circumstances that the matter in question has been conclusively clarified.

You have the option to withdraw your consent to the processing of personal data at any time. You can find more information in the section Revocation of consent below. If you withdraw your consent, the provider will delete the search request in the Job Agent service along with your data.

IX. Recipients of personal data in the EU

We transmit your data to the following companies

TFI GmbH, Ohligsmühle 3, 42103 Wuppertal (processor/IT support)

X. Transfer of personal data to a third country

There are no plans to transfer your personal data to a recipient in a third country or an international organization.

XI. Further processing for other purposes

Unless otherwise stated above, your data will not be passed on to third parties and will not be processed for purposes other than those stated.

Automated decision making

Automated decision-making, including profiling, does not take place.

Data transfer to third countries

Your applicant data will not be transferred to countries outside the EU/EEA.

XIII Rights of data subjects

You have the right to information about the personal data concerning you and to rectification or erasure or to restriction of processing or a right to object to processing as well as the right to data portability in accordance with the description below. In the cases of §§ 32 ff. BDSG 2018, however, these claims only exist to the extent that they are provided for under the BDSG 2018.

a. Right to information (Art. 15 GDPR)

Automated decision making

You have the right to request information about your personal data processed by the provider. In particular, you can request information about the processing purposes, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right of appeal, the origin of your data if it was not collected by us, as well as the existence of automated decision-making including profiling and, if applicable, meaningful information on its details (see III.1).

b. Right to rectification (Art. 16 GDPR)

You have the right to demand the immediate rectification of incorrect or incomplete personal data stored by us.

c. Right to erasure (Art. 17 GDPR)

You have the right to request the deletion of your personal data stored by us, unless the processing is necessary to exercise the right to freedom of expression and information, to fulfill a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims.

d. Right to restriction of processing (Art. 18 GDPR)

You have the right to demand the restriction of the processing of your personal data if the accuracy of the data is disputed by you, the processing is unlawful but you refuse to delete it and we no longer need the data, but you need it to assert, exercise or defend legal claims or you have lodged an objection to the processing in accordance with Art. 21 GDPR.

e. Right to data portability (Art. 20 GDPR)

You have the right to receive your personal data that you have provided to us in a structured, commonly used and machine-readable format or to request that it be transmitted to another controller.

f. Right to lodge a complaint (Art. 77 GDPR/§ 19 BDSG)

You have the right to lodge a complaint with a supervisory authority. As a rule, you can contact the supervisory authority of your usual place of residence or workplace or our company headquarters.

The supervisory authority responsible for our head office is

State Commissioner for Data Protection and Freedom of Information

North Rhine-Westphalia

Kavalleriestraße 2 - 4

40213 Düsseldorf

Fax: 0211 38424-999.

E-mail: poststelle@ldi.nrw.de

https://www.ldi.nrw.de

g. Right to withdraw consent (Art. 7 para. 3 GDPR)

You have the right to revoke your consent once given to us at any time without giving reasons. As a result, we will no longer continue the data processing based on this consent in the future and will delete your data immediately, provided that there are no retention periods to prevent deletion.

h. Right to object (Art. 7 para. 3 GDPR)

If we process your personal data on the basis of legitimate interests in accordance with Art. 6 para. 1 sentence 1 lit. f GDPR, you have the right to object to the processing of your personal data in accordance with Art. 21 GDPR, provided there are reasons for this arising from your particular situation. In the case of direct advertising, you as the data subject have the right to object at any time to the processing of personal data concerning you for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct advertising.

If you wish to exercise your right of revocation or objection, simply send an e-mail to hello@office-people.com

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